For Meetings with registration
The reminders Zoom Webinars has, for your Zoom Meetings
Zoom sends registrants one confirmation email, then nothing. RegistrantReminders adds a calendar invite the moment someone registers and reminder emails 1 day and 1 hour before. Fewer no-shows, no more “where’s the link?”
$29 a month, flat · Cancel any time · Unlimited meetings, registrants and emails
To · maya@northwind.org
Invitation: Grief Support Group
Calendar invitation
Tue, Nov 18 · 6:00 – 7:00 PM EST
Sent 41 s after registration
To · 460 registrants
Starts in 1 hour: Grief Support Group
Hi Maya, we start at 6:00 PM your time. Your personal link is below.
Join meetingAdd to calendar · Google · Outlook · .ics
Reminder schedule
per meetingThe gap
Zoom sends one email. Then silence.
Meetings with registration get a confirmation on approval and nothing else. Reminders only exist on Webinars, Events and Sessions, which are paid upgrades. The “resend confirmation” button is capped at 15 people at a time.
1
email Zoom sends to meeting registrants. The confirmation, and that’s it.
<60 s
from registration to a calendar invite in their inbox, driven by real-time Zoom webhooks.
$29
a month, flat. Not per host, not per registrant, not per email.
Invites on every calendar. Reminders before every session.
A real calendar invite, the moment they register
Not an .ics attachment to hunt for. A proper iCalendar request in the email body, so Outlook and Exchange place it as tentative, Apple Mail shows Accept, and Gmail adds it. Each invite carries that registrant’s own join link.
Organizer · events@northwind.org
Grief Support Group
Tuesday, Nov 18 · 6:00 PM EST · Zoom
Reminders that arrive when they matter
Default is 1 day and 1 hour before. Pick from 1 week, 3 days, 1 day, 3 hours, 1 hour and 15 minutes, per account or per meeting. Times render in each registrant’s own timezone.
Reminders sent
1,245
this week
Connect Zoom once. Never paste a registrant list into Outlook again.
RegistrantReminders listens for every registration, approval, cancellation and reschedule. New registrants are invited, moved meetings send updates, deleted meetings send cancellations. A nightly check catches anything a webhook missed.
Read the docsHow it works
Three steps, about two minutes
Install from the Zoom App Marketplace. Zoom’s registration page stays the source of truth; we only read your meetings and registrants.
Available on the Zoom App Marketplace
-
1
Connect Zoom
One click from the Zoom Marketplace. We ask for read access to meetings and registrants, nothing else.
-
2
Pick a schedule
Every upcoming meeting with registration appears with its registrant count. Reminders are on by default; set a schedule per account or per meeting.
-
3
Registrants get invited
New registrants receive a calendar invite within a minute and reminders before each session. You watch delivery in the activity log.
Everything a meeting reminder should do
Built for hosts who need Meetings, with cameras on and breakout rooms, plus registration. Not a Webinar upgrade.
Recurring meetings done right
One calendar event per occurrence. “Register once, attend any” registrants get every session; “register per occurrence” only the ones they chose.
Updates and cancellations
Host moves the meeting? Every registrant’s calendar entry updates. Meeting deleted? A cancellation removes it. No manual emails.
Your brand, your domain
Logo, colour and footer on every email. Send from events@yourorg.org with DKIM verified in-app, included on the one plan.
Real-time sync
Zoom webhooks keep registrants in sync within seconds. A nightly reconciliation re-pulls every upcoming meeting.
Activity log
Every invite and reminder with its delivery status: sent, bounced, unsubscribed. A test send to yourself before anything goes out.
Registrant timezones
Times render in the registrant’s own timezone, falling back to the meeting’s. Late registrants skip past reminders and get the rest.
Who uses it
Hosts who need Meetings, not Webinars
Cameras on, breakout rooms, interaction. And registration, because attendance matters.
CE, CPD and CME trainers
Attendance earns credits, so every no-show costs someone. Invites land on calendars; reminders bring people back.
Nonprofits, councils and associations
Recurring community meetings with hundreds of registrants, without a staffer copying lists into Outlook each week.
Coaches, therapists and course creators
Recurring client sessions that simply appear in the client’s calendar, with their personal join link.
Universities and internal training teams
Outlook-heavy audiences, invites from a shared mailbox, and a security page your IT admin can approve from.
Pricing
One plan. Everything unlimited.
No per-user pricing, no registrant caps, no email credits. Every feature, including the ones we ship next, is included.
Three hosts on Salepager, custom-domain tier
$105 / month
Three hosts, or thirty, on RegistrantReminders
$29 / month
Competitor pricing as published on their website at the time of writing. Full comparison
Unlimited
$29 / month
or $290 a year, two months free
Get startedBilled monthly or yearly · Cancel any time
- ✓ Unlimited Zoom users, meetings and registrants
- ✓ Unlimited calendar invites and reminder emails
- ✓ Updates and cancellations on calendar changes
- ✓ Per-account and per-meeting schedules
- ✓ Branding and a custom sending domain
- ✓ Activity log with delivery status
- ✓ Every new feature as it ships
Does Zoom really not send meeting reminders? +
Correct. Zoom Meetings with registration send one confirmation email. Automated reminders exist only on Zoom Webinars, Events and Sessions, which are paid add-ons. RegistrantReminders fills that gap for Meetings.
Will the invite show up in Outlook and Google Calendar? +
Yes. We send a standards-compliant iCalendar request as part of the email body, which Outlook, Exchange, Apple Mail and Gmail process natively. Gmail users who set “only add invitations from known senders” still get one-click Add to Calendar buttons in the email.
What about recurring meetings? +
Each occurrence becomes its own calendar event, so registrants see every session. If the host changes one occurrence, only that entry updates.
Do I need my Zoom admin’s approval? +
Some Zoom accounts require admins to pre-approve Marketplace apps. We request read-only scopes and publish a one-page security overview you can forward to IT.
Is it really unlimited for $29? +
Yes: unlimited Zoom users, meetings, registrants (up to Zoom’s own 4,999 per occurrence) and emails. The only guard is fair use: we send to Zoom registrants only, and accounts with very high bounce rates are paused to protect deliverability.
Can I send from my own domain? +
Yes, on the same plan. Add your address, publish the DNS records we show you, and click Check. Until then mail goes out as “Your name via RegistrantReminders” with replies routed to you.
Connect Zoom. Forget about reminders.
Connect Zoom and the next person who registers gets a calendar invite within a minute and a reminder before every session.
$29 a month · Cancel any time